Privacy Policy

1. Introduction

Accrington Stanley Community Trust (“ASCT”, “we”, “our”, “us”) is committed to protecting and respecting your privacy. We handle your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We recognise that your personal information is important and may identify you. This Privacy Policy explains how and why we collect your personal data, how we use it, how we keep it secure, and your rights in relation to that information.

This policy outlines:

Our commitment to protecting your data
How we collect and use your personal information
Your rights and choices regarding your data

2. How we obtain your personal data

Personal data means any information relating to an identifiable individual.

We may collect personal information when you:

Register for or participate in our programmes and activities
Use our website
Contact us by email, phone, post, or in person
Subscribe to newsletters or communications
Apply for employment or volunteering opportunities
Take part in surveys, competitions, or promotions

We may also receive information from third parties such as:

Parents or guardians
Schools, colleges, or partner organisations
Employers
Organisations you are involved with, where consent has been provided

Types of personal data we may collect:

Name and identification details
Date of birth and gender
Contact details (email, phone number, address)
Education and employment information
Participation and programme data

Special category data

In some cases, we may collect sensitive personal data (special category data), including:

Ethnicity
Health or disability information
Religious beliefs
Sexual orientation (where appropriate and lawful)

We may also process information relating to criminal convictions where required for safeguarding or legal purposes.

3. How we use your personal data

We use your personal data to:

Deliver and manage our programmes and services
Communicate with you about activities and opportunities
Monitor participation and improve our services
Ensure safeguarding of children and vulnerable individuals
Meet legal and regulatory obligations
Administer recruitment and employment processes
Maintain accurate records

Where you have given consent, we may also:

Send you marketing communications
Share relevant opportunities or services

We will always respect your preferences regarding communications.

4. Sharing your personal data

We may share your information with:

Partner organisations (e.g. funders such as the Premier League Charitable Fund, EFL in the Community, or local authorities)
Schools, education providers, and community partners
Service providers (e.g. IT systems, website hosting)
Professional advisors (e.g. auditors, legal advisors)
Authorities where required by law

We will never sell your personal data to third parties.

Where data is shared, we ensure appropriate safeguards are in place.

5. Data security

We take the security of your data seriously and implement appropriate measures to protect it.

These include:

Secure IT systems and password protection
Restricted access to personal data
Staff training on data protection
Secure storage of paper and electronic records
Safe disposal of data

While we take all reasonable precautions, data transmission over the internet cannot be guaranteed to be completely secure.

6. Retention of your data and lawful bases

Data retention

We only keep your personal data for as long as necessary. This depends on:

Legal and regulatory requirements
The purpose for which it was collected
Any ongoing contractual or safeguarding needs

Data is securely deleted when no longer required.

Lawful basis

We process your data under one or more of the following lawful bases:

Consent
Contractual necessity
Legal obligation
Legitimate interests
Vital interests (e.g. safeguarding)

7. Cookies

Our website uses cookies to improve user experience.

Cookies are small files stored on your device that help us understand website usage. You can control cookie settings through your browser.

Further details are available in our Cookies Policy.

8. Legal disclosure and international transfers

We may disclose personal data where required by law or to protect individuals or the organisation.

If data is transferred outside the UK, we ensure appropriate safeguards are in place to protect your information.

9. Children and young people

Many of our programmes involve children and young people.

We are committed to protecting their privacy and safety.

Parental/guardian consent is obtained where required
Data is handled in line with safeguarding policies
Marketing communications are not directed at children without consent

We encourage parents/guardians to supervise children’s online activity.

10. Access to your information

You have the right to request access to the personal data we hold about you.

You can also request corrections or updates to your information.
Requests should be made in writing to the contact details below.

11. Your rights

Under data protection law, you have the right to:

Access your personal data
Request correction or deletion
Restrict or object to processing
Withdraw consent (where applicable)
Request transfer of your data (data portability)

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk/concerns

12. Changes to this policy

We may update this Privacy Policy from time to time.

Any changes will be published on our website, and continued use of our services indicates acceptance of the updated policy.

13. Contact us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Accrington Stanley Community Trust
FAO: Data Protection / Business Support
Stanley Sports Hub
Thorneyholme Road
Accrington
Lancashire
BB5 6BD

Email: info@stanleytrust.co.uk